Wedding Seating Chart Tips

Photo: Amy and Stuart Photography | Planner: Brooke Keegan Special Events

Organize your guest list. 

When RSVPs start hitting your email or inbox—start grouping your guests together. The groups will come in handy when it’s time to arrange your seating. Examples of groups include: college friends, family, friends, colleagues and even a category for special needs. Don’t underestimate the ‘special needs’ group as a few of your guests may have difficulty walking far into a room, may need close access to a restroom, or may be hard of hearing which can affect how close/far they are away from the DJ or band. 

Luckily, AllSeated provides you a state of the art guest tool where you can manage your guest list and then arrange your seating directly from that list. It’s not only super easy, but fun too! 

Assigning tables or assigning specific seats?

Consider how you wish to seat your guests. Do you want to assign your guests to tables and allow them to choose their seats or do you wish to assign guests to specific seats at specific tables? Assigning guests to tables requires escort cards or a seating chart board display to let your guests know where they should be seated. Assigning specific seats at a table will require place cards in addition to escort cards. 

Decide who gets the prime tables. 

You want your closest friends and family members to have the best seats in the house. Seat your closest friends and family at the first tables surrounding the dance floor, rather than rows behind other tables, near the kitchen, main exit or by the band. 

Choose who sits near the music wisely.

Keep in mind who’s most likely to sit or dance during the party. Keep in mind that older guests may be more interested in conversation than dancing, so moving them away from the dance floor or music may be the better choice.

Take into consideration relationships and dynamics of your guests.

It’s important to not only group tables together by relations, but also play matchmaker! Keep guests’ interests in mind when putting people together. For example: Your Uncle Larry may be an avid golfer and so is your groom’s second cousin. You may want to pair them together during the reception so they’re able to connect! Put time and effort into matchmaking your guests and you’ll see definite payoff. 


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